Expense reports that submit themselves.
Snap a receipt and Costrix reads the merchant, date, total and VAT for you to confirm. It routes the claim to the right manager and reconciles it against the card statement. No spreadsheets, no chasing.
Three steps from receipt to reconciled export
Snap or upload
AI reads the merchant, date, total, VAT and VAT number straight off the receipt or PDF. You check one pre-filled screen instead of typing it all in.
Submit and approve
Submitting a month puts every claim in the line manager's approvals queue, where a tap approves it — on a phone or a laptop.
Reconcile and export
Imported card statements match themselves against submitted expenses. Approved expenses export as a finance-ready CSV for your accounts system.
Sixty seconds, receipt to reconciled
The whole journey in the real product — an employee claiming on their phone, a manager signing off, and finance closing the month.
What the film shows, in words
- An employee photographs a receipt on their phone; Costrix reads the merchant, date, total and VAT off the image and shows them on one confirm screen.
- The month view lists the claim, and one dialog sends the whole month for approval.
- A manager opens the approvals queue, sees an unusually large claim flagged, checks the receipt beside the figures and approves.
- Finance opens the month-end view, imports a card statement, watches lines reconcile and the one missing charge stand out, then downloads the CSV export.
The film is silent throughout, so there is nothing spoken to caption.
Everything a finance team actually needs
Every card below started life as a complaint in a public review of an expense tool, or in a UK survey of the people who file and approve claims. The old way is crossed out for a reason.
AI reads the receipt for you
Camera, upload or PDF: AI recognition pulls out the merchant, date, total, VAT and VAT number, and marks anything it was unsure about so you check that rather than everything.
Built for UK and Irish VAT
VAT numbers are checked against UK and Irish formats before they reach a report, and a receipt with no VAT is recorded as exactly that instead of blocking the claim.
Statements that reconcile themselves
Import an HSBC corporate card statement PDF — the layout supported today — and Costrix matches its lines to submitted expenses, marking every charge with no receipt in red.
Approval that matches how your team works
Each claim goes to that person's line manager for a one-tap approval on any device. Approval peers cover each other's holidays, and small routine claims under a category limit approve themselves.
Recurring costs pre-entered
Rent, subscriptions and other regulars are pre-filled each month so the only job left is checking them.
Unusual claims get flagged automatically
Anomaly flagging surfaces the claims that look different from someone's normal pattern, so reviewers know where to look first.
Finance-ready export today, native posting next
Approved expenses export in one click as a CSV with per-person, per-category and per-cost-centre summaries, ready for any ledger — F&O included. Native posting straight into Microsoft Dynamics 365 Finance & Operations is on the roadmap; it is not built yet, and there is no Xero, Sage or QuickBooks integration today.
Simple pricing, per user per month
Two plans, both with a 7-day free trial. Priced per user, per month.
Starter
Solo traders and very small teams (3-user minimum)
£8/user/month
Billed monthly
- Receipt capture with OCR
- UK & Irish VAT handling
- Single-step approval
- Finance-ready CSV export
Growth
SMBs from 10 to 100 users
£15/user/month
Billed monthly
- Everything in Starter
- Credit card statement reconciliation
- Multi-level approval workflows
- Recurring expense pre-entry
7-day free trial on all plans. Card details up front, nothing charged for a week — cancel before it ends and you pay nothing.
| Feature | Starter | Growth |
|---|---|---|
| OCR receipt capture | ✓ | ✓ |
| UK & Irish VAT handling | ✓ | ✓ |
| Single-step approval | ✓ | ✓ |
| Finance-ready CSV export | ✓ | ✓ |
| Multi-level approval | — | ✓ |
| Recurring expense pre-entry | — | ✓ |
| Credit card reconciliation | — | ✓ |
Frequently asked questions
Everything on the plan you sign up for — receipt capture, approvals, and reconciliation — for one week, with no feature gate. We take your card details when you start so the account carries on seamlessly if you stay, but nothing is charged during the trial and you can cancel any time before it ends.
Yes. Expenses can be in pounds or euro, VAT numbers are checked against both UK and Irish formats, and a receipt that carries no VAT is recorded as exactly that rather than blocking the claim. Anything the receipt reader was unsure about is marked for you to check before you submit.
Today, approved expenses export in one click as a finance-ready CSV you can bring into any system, F&O included. Native posting straight into F&O is in development — we'll confirm the exact field mapping with your finance team as it gets closer to shipping.
Yes — approving a claim takes one tap and works on any device, phone included.
Receipt images and PDFs are kept on the file system of our hosting provider, Railway, in its US West region — not in the database and not anywhere a web address can reach directly. Every download goes through a check that you are allowed to see that receipt, and receipts are only ever visible inside your own company. Because the data sits in the United States, our privacy policy explains the transfer safeguards; read it at /privacy.
An admin at your company opens the billing page and cancels through Stripe's customer portal, where they can also change the card and download past invoices. There is no cancellation fee.
Still have questions? Start your free trial and see for yourself