Expenses, done properly
Practical guides on expense management, receipt capture, UK and Irish VAT, and card reconciliation — from the people building Costrix.
- Managers
7 min read
Stop chasing expense receipts: get every claim in by month end
Managers lose the first week of every month chasing expense receipts and approving claims they cannot see. This article sets out why email chasing fails, a five-step month-end loop that fixes it, what it is worth in hours, and a policy paragraph you can adopt today.
Read article - VAT and compliance
8 min read
VAT receipts for expenses: what HMRC and Revenue accept
A plain guide to which receipts support a VAT reclaim on employee expenses in the UK and Ireland — the simplified invoice rules, why card slips fail, what entertaining blocks, and a worked example of the VAT a 50-person firm has at stake.
Read article - Finance teams
7 min read
Credit card statement reconciliation without losing a day a month
Reconciling corporate card statements by hand means copying PDF lines into a spreadsheet, hunting for receipts in another screen, and emailing lists of missing charges. This article sets out a six-step process, shows how Costrix runs it, and estimates around seven hours a month back for a 50-person firm.
Read article - Employees
7 min read
Why receipt scanning apps still get receipts wrong
Employees are not complaining that receipt scanning is missing; they are complaining that it is wrong and they still have to fix it. This article lists the real failure modes from public reviews, explains why they happen, and sets out a checklist for capture that reads, then confirms, rather than guesses.
Read article - Finance teams
8 min read
The true cost of processing expense claims for UK businesses
Most figures for the cost of processing expense claims are old, American or vendor-funded. We show the maths for a UK or Irish firm of 20 to 150 people, with every assumption listed, and come to roughly £12,000 a year in staff time for a 50-person business.
Read article